AI Receptionist
Deploy AI receptionists that answer inbound calls, capture lead details, book meetings, and sync everything to your tools automatically.
Call Léa Right Now
Léa is our own AI receptionist, live in French and in English. Ask her about services, pricing, or opening hours, and hear exactly what your callers would hear before you commit to anything.
Same receptionist, two languages, same build. Yours answers in whichever languages your callers actually speak.
An AI receptionist is a virtual front desk that answers your phone around the clock. It greets callers, understands their request in natural conversation, answers common questions, books appointments straight into your calendar, and routes anything complex to the right person. It never puts a caller on hold, never misses a ring at night or on weekends, and costs a fraction of a full-time hire. For businesses that lose revenue every time a call goes unanswered, an AI receptionist captures those opportunities without adding headcount.
The Problem
Missed calls and manual follow-ups cost revenue. Teams lose leads when no one answers fast enough or data is not logged properly.
- ✓ Inbound calls missed after hours or during peak times
- ✓ Lead information lost between calls and follow-up
- ✓ Manual booking creates delays and drop-offs
- ✓ No consistent handoff to Google Sheets or CRM
The Solution
We build AI inbound receptionist systems that answer calls, qualify prospects, collect key info, and execute actions instantly.
- ✓ AI receptionist answers and routes inbound calls 24/7
- ✓ Automatic meeting booking in Google Calendar
- ✓ Lead capture to Google Sheets and CRM systems
- ✓ Automated notes, tags, and follow-up actions
Business Benefits
- ✓ Higher call answer rate and lead retention
- ✓ Faster speed-to-lead with instant qualification
- ✓ Cleaner pipeline with structured data capture
- ✓ Reduced admin workload for your team
- ✓ 24/7 inbound coverage and booking
Use Cases
- ✓ Inbound sales calls and demo requests
- ✓ Service businesses and local appointment booking
- ✓ Clinic, agency, and consulting reception workflows
- ✓ Support triage with CRM ticket creation
- ✓ Qualification and handoff for closing teams
Our Process
- Inbound Call Flow Design �?� Define scripts, qualification & routing logic
- AI Receptionist Setup �?� Configure voice behavior and action triggers
- Integration Layer �?� Connect Google Calendar, Sheets, and your CRM
- Optimization �?� Improve call outcomes and booked-meeting rate
Why MEGAAI Solutions
We design inbound AI systems that do more than answer calls. They execute the workflow end-to-end.
- ✓ Call-to-booking automation with real business logic
- ✓ Native workflow execution in your existing stack
- ✓ Scalable, secure, and measurable operations
Frequently Asked Questions
What does an AI receptionist actually do?
It answers incoming calls, understands what the caller needs, handles common questions, books appointments, and routes complex calls to the right person. It works 24/7, including nights and weekends.
Will callers know they are talking to an AI?
It sounds natural and conversational, and it adapts to what the caller says rather than reading a rigid menu. We can disclose that it is an AI assistant if you prefer full transparency.
Can it book appointments into my calendar?
Yes. It connects to your calendar and booking system, checks availability, schedules directly, and sends confirmations. No back-and-forth, no double bookings.
What happens with calls it cannot handle?
It follows clear escalation rules you define, transferring to a human or taking a message when a call needs personal attention. It always knows when to hand off.
How much does an AI receptionist cost compared to hiring?
A human receptionist runs 1,200 to 2,000 euros per month for business hours only. An AI receptionist typically costs a fraction of that and covers nights and weekends too.
Is it hard to set up?
No. We configure it with your call scripts, FAQs, and booking rules, then test it thoroughly before it goes live. Most setups are ready within one to two weeks.
Ready to Automate Your Inbound Calls?
Let AI receptionists handle calls, booking, and data capture while your team focuses on closing.